Privacy Policy

Last Updated and Effective Date: July 1, 2026

 

Section 1: Introduction And Scope Of Policy

1.1 Our Commitment to Your Privacy

At Thulasi Shanmukanathan, M.D., PLLC (doing business as Shan Vasectomy), hereinafter referred to as “the Practice,” “we,” “us,” or “our,” we recognize that privacy is a fundamental concern, particularly when it relates to medical services, family planning, and personal reproductive decisions.

Dr. Thulasi Shanmukanathan is a board-certified physician operating a highly specialized clinical facility at:
26711 Woodward Avenue, Suite LLB, Huntington Woods, MI 48070
Clinical Phone: 313-314-6663
Practice Email: shanvasectomy@gmail.com

This Privacy Policy (“Policy”) describes how we collect, use, store, disclose, safeguard, and process your personal and clinical data when you visit our website (the “Site”), interact with our booking widgets, submit online inquiries, send emails to shanvasectomy@gmail.com, or otherwise communicate with us digitally.

1.2 Boundary Between Digital Privacy and Medical Privacy (HIPAA)

It is legally and operationally critical to distinguish between the data we process when you browse this informational website and the data we compile when you formally become a patient of our clinical practice:

1. • Digital Privacy (This Policy): This Policy governs your interaction with our online presence, digital forms, and public communication channels. It covers information collected from Site visitors, prospective patients, and individuals booking consultations online.
   • Medical Privacy (HIPAA Notice of Privacy Practices): Once you physically arrive at our clinic in Huntington Woods, Michigan, complete our formal clinical intake forms, undergo an anatomical evaluation, or receive treatment from Dr. Thulasi Shanmukanathan, your relationship with us is governed by federal law under the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Health Information Technology for Economic and Clinical Health (HITECH) Act, and applicable State of Michigan medical privacy regulations.

Upon establishing a formal patient relationship, you will receive our separate HIPAA Notice of Privacy Practices which governs our protection, use, and disclosure of your Protected Health Information (PHI). If any conflict arises between this digital Privacy Policy and our HIPAA Notice of Privacy Practices regarding your actual clinical records, the HIPAA Notice of Privacy Practices will control.

1.3 Consent to Terms of This Policy

By accessing, browsing, reading, or interacting with any form, scheduler, or portal on this Site, you explicitly consent to the collection, processing, storage, and transfer of your personal data as outlined in this Policy. If you do not agree with any provision of this Policy, you must immediately cease all use of this Site and refrain from submitting any personal, financial, or contact information through our digital interfaces.

Section 2: Information We Collect About You

We collect several categories of information depending on how you interact with our digital platforms. This information falls into two primary types: Personal Data (which you actively provide) and Technical Data (collected automatically as you navigate the Site).

2.1 Personal Data You Voluntarily Provide

When you use our online contact forms, request a consultation, submit booking details, or send an email to shanvasectomy@gmail.com, we collect information that can be used to identify you. This may include:

1. • Identity and Contact Information: Your first and last name, email address, physical mailing address, and telephone number.
   • Scheduling and Booking Data: Your preferred dates and times for appointments, the specific type of service you are seeking (such as a “Same-Day Consultation and Procedure” or “Consultation Only”), and the status of your initial $50.00 appointment deposit.
   • Inquiry Details: Any contextual information, health questions, or background details you voluntarily type into our free-text communication boxes (e.g., questions regarding your procedural readiness, anxiety levels, recovery expectations, or previous surgical history). We strongly advise you not to submit highly sensitive or graphic physical descriptions of your anatomy through unencrypted web forms.
   • Financial Transaction Information: When paying your $50.00 refundable booking deposit, our secure payment gateway collects your credit card number, expiration date, billing address, and associated security codes. The Practice does not directly view or store your full credit card number; all transactions are processed securely by our authorized third-party payment processor.

2.2 Technical and Usage Data Collected Automatically

As you navigate this Site, we use standard automated data collection technologies to capture anonymous metrics regarding your device, browser, and behavior. This includes:

1. • Device and Browser Information: Your Internet Protocol (IP) address, browser type and version, browser language settings, operating system, device model, and screen resolution.
   • Navigation and Interaction Metrics: The specific web pages you view, the order in which you visit them, the date and time of your visits, the amount of time spent on individual pages, the links you click, and the search terms you entered to locate our Site.
   • Referral Data: The referring website or search engine (such as Google, Bing, or Yahoo) that directed you to our platform, as well as any localized search terms you used (e.g., “no-scalpel vasectomy Michigan” or “vasectomy doctor near Detroit”).

Section 3: How We Collect Data (Cookies And Tracking)

We collect Technical and Usage Data through the use of cookies, web beacons, and analytical tracking pixels.

3.1 What are Cookies?

Cookies are small, text-based data files that are sent by a website’s server to your computer or mobile device’s web browser. They are stored locally on your device to help us recognize your browser, remember your preferences, and track your interaction with our educational content.

3.2 Types of Cookies We Use

We utilize both session cookies (which expire automatically as soon as you close your web browser) and persistent cookies (which remain stored on your device until they reach a set expiration date or you manually delete them). These cookies serve the following functional purposes:

1. • Strictly Necessary Cookies: These are vital for the basic operation of the Site, allowing you to access secure areas, navigate our pages, and interact with our booking and reservation widgets.
   • Performance and Analytics Cookies: These cookies collect anonymous, aggregated statistics regarding how visitors use our platform. This helps us analyze traffic patterns, identify technical errors, improve navigation, and verify which educational blog posts or FAQ sections are most helpful to prospective patients.
   • Functional Cookies: These allow our Site to remember personal choices you make (such as language preferences or previous form inputs) to provide a more convenient, personalized browsing experience.

3.3 Third-Party Web Analytics

We integrate standard third-party analytics services, such as Google Analytics, to monitor and analyze our Site traffic. These services use cookies and tracking pixels to compile reports on visitor behavior.

The data collected is aggregated and anonymized; it does not contain your name, clinical health details, or private contact information. Google Analytics compiles information regarding how often users visit our Site, what pages they view, and what other websites they visited prior to arriving at our platform.

To learn more about how Google collects and processes your data, you can visit How Google uses information from sites or apps that use our services.

3.4 Managing and Disabling Cookies

You have the complete right and ability to manage, restrict, or disable the use of cookies on your device at any time.

You can accomplish this by adjusting the privacy and security settings directly within your web browser (such as Google Chrome, Apple Safari, Mozilla Firefox, or Microsoft Edge). Most browsers allow you to reject all cookies, accept only certain cookies, or delete cookies that have already been saved.

Please note that if you choose to block or disable strictly necessary cookies, some interactive features of our Site—specifically our online scheduling and booking widgets—may not function properly, and you may need to call our office directly at 313-314-6663 to complete your booking.

Section 4: How We Use Your Information

We use the data we collect from you for clear, limited, and legally compliant purposes related to our clinical administration and online presence.

4.1 To Administer and Coordinate Your Care

We use your voluntarily provided Personal Data to:

1. • Receive, evaluate, and respond to your digital inquiries regarding our no-needle, no-scalpel vasectomy services.
   • Process your appointment requests and manage our clinical schedule in Huntington Woods, Michigan.
   • Verify your $50.00 refundable booking deposit and apply it to your account balance.
   • Send you automated appointment reminders, pre-procedure preparatory instructions, and post-procedure recovery guidelines via email or telephone.
   • Reach out to you to clarify your diagnostic history or follow up on your anatomical suitability for an office-based procedure prior to your arrival.

4.2 To Maintain and Improve Our Site

We use automatically collected Technical and Usage Data to:

1. • Monitor, secure, and optimize the technical performance of our Site and hosting servers.
   • Troubleshoot technical bugs, broken links, or database errors.
   • Enhance the educational value of our content, refining our procedural explanations, recovery roadmaps, and FAQ sections based on which topics are searched and read most frequently.
   • Protect our digital infrastructure against fraudulent activity, spam, unauthorized access, hacking, and cyberattacks.

Section 5: How We Share And Disclose Your Data

We do not sell, rent, trade, lease, or commercially distribute your personal, financial, or clinical information to any third-party marketing entities, advertisers, or outside businesses. We share your information only under the following limited, essential circumstances:

5.1 With Trusted Service Providers

We share your personal and technical data with a select group of trusted third-party service providers who assist us in operating our digital platforms and delivering clinical administration services. These providers include:

1. • EHR and Scheduling Providers: HIPAA-compliant electronic health record (EHR) systems and secure patient scheduling platforms that coordinate our digital booking calendars.
   • Payment Processors: Authorized, secure merchant payment gateways that verify your credit card transactions and manage your $50.00 booking deposits.
   • Hosting and IT Providers: Secure cloud hosting, server maintenance, and IT security services that protect our web infrastructure.
   • Laboratory Partners: Designated diagnostic laboratories that analyze your post-procedural semen samples to verify your sterility.

These service providers are bound by strict legal, contractual, and confidentiality obligations. They are permitted to access and use your personal data only as necessary to perform their specific, contractually assigned services for the Practice, and are strictly prohibited from using your data for any other purpose.

5.2 To Comply with Legal Obligations

We may disclose your personal or clinical information if we are required to do so by applicable federal or State of Michigan laws, or in response to:

1. • A valid subpoena, warrant, court order, or administrative directive issued by a court of competent jurisdiction.
   • An active investigation by a state medical board, professional licensing agency, or healthcare regulatory authority.
   • A formal request by public health authorities to report communicable diseases or comply with statutory clinical reporting requirements.

5.3 To Protect Safety and Rights

We may disclose your personal information when we believe, in good faith, that such disclosure is necessary to:

1. • Prevent imminent physical harm, bodily injury, or financial loss to you, Dr. Thulasi Shanmukanathan, our clinical staff, our patients, or the general public.
   • Investigate, document, or defend against claims of cyberattacks, fraud, or misuse of our digital resources.
   • Enforce our website Terms and Conditions of Use and Clinical Service Agreement, or protect our intellectual property rights.

5.4 Under Business Transfers

In the event that the Practice undergoes a significant corporate transaction—such as a merger, acquisition, sale of clinical assets, restructuring, or the transfer of our medical practice to another licensed physician—your patient files, appointment histories, and digital data would be transferred as part of the operational business assets, subject to all applicable medical record retention laws and continuing HIPAA privacy standards.

Section 6: The Vulnerability Of Digital Communications

6.1 Understanding the Risks of Unencrypted Communications

By utilizing the contact forms, booking widgets, and general email addresses (shanvasectomy@gmail.com) provided on this Site, you explicitly acknowledge and understand that standard internet-based email and digital web forms are not fully secure, encrypted, or protected from potential interception, hacking, or unauthorized viewing by third parties.

Standard email does not meet the strict technical security standards required for Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA).

6.2 Consent to Non-Secure Communications

If you choose to communicate with us using unencrypted digital channels (such as sending an email containing details about your scrotal anatomy, post-operative pain levels, sexual history, or personal identity), you are explicitly consenting to receive replies and ongoing communications from us via those same unencrypted channels.

You acknowledge that you assume all risks associated with the potential compromise of your privacy, confidentiality, and data security resulting from such non-secure communication methods.

Section 7: Data Security And Retention

7.1 Security Safeguards

We implement reasonable physical, technical, administrative, and clinical safeguards designed to protect your personal data from unauthorized access, loss, alteration, disclosure, or misuse.

1. • Digital Security: Our Site utilizes Secure Sockets Layer (SSL) encryption for all incoming web traffic, securing the transmission of form submissions.
   • Administrative Safeguards: Access to your personal and scheduling data is strictly restricted to Dr. Thulasi Shanmukanathan and clinical staff members who require that information to coordinate your medical care or process payments.
   • Physical Safeguards: All physical files, paper clinical intakes, and post-operative laboratory reports are stored in secure, locked administrative suites within our Huntington Woods clinical facility.

Please be aware that while we use industry-standard measures to protect your information, no digital storage system or internet transmission method can be guaranteed 100% secure. We cannot guarantee the absolute security of your digital data.

7.2 Retention Period

We retain your personal, financial, and clinical data only as long as is necessary to fulfill the operational purposes for which it was collected, as outlined in this Policy, or as required to satisfy:

1. • Standard business accounting and tax reporting obligations.
   • Legal and regulatory compliance requirements regarding contract management and billing records.
   • Michigan Medical Record Retention Laws: Under Michigan law, medical records must be retained for a minimum period of seven (7) years from the date of the last clinical service, or in the case of a minor, until the patient reaches the age of majority plus the statute of limitations. Your formal clinical records will be securely archived and retained in strict compliance with these legal timelines.

Section 8: Third-party Websites And Services

Our Site contains links, widgets, and portals operated by third-party organizations (such as external payment gateways, mapping software, or diagnostic laboratory portals).

This Privacy Policy applies only and exclusively to information collected by this website (https://shanvasectomy.net). We do not exercise control over, and are not responsible for, the privacy policies, tracking technologies, data security measures, or content of any external third-party platforms.

We strongly encourage you to read the privacy statements and terms of service of any third-party websites you visit or interact with before submitting any personal, financial, or confidential information.

Section 9: Children’s Privacy

This Site is designed and intended for use by adult men and their intimate partners who are researching permanent birth control options. We do not provide clinical services to minors, and our procedures are restricted to individuals who have reached the legal age of medical consent.

We do not knowingly collect, request, or maintain personal information from individuals under the age of eighteen (18) through our digital platforms. If we learn that we have accidentally collected personal data from a minor, we will delete that information from our active databases as quickly as possible. If you believe we have received digital information from a minor, please contact us immediately at shanvasectomy@gmail.com.

Section 10: Regulatory Disclosures And Privacy Rights

10.1 Michigan Consumer Privacy Compliance

The Practice operates in full compliance with all applicable consumer protection and healthcare privacy laws in the State of Michigan. We ensure that our patients can access, update, and manage their personal details while retaining full control over their clinical records in accordance with state licensing standards.

10.2 Correcting and Updating Your Information

If you believe that the contact information, scheduling details, or clinical records we have on file for you are inaccurate, out of date, or incomplete, you have the right to request a correction. Please contact our clinical office directly at 313-314-6663 or email shanvasectomy@gmail.com to request the necessary updates.

10.3 “Do Not Track” Signals

Some modern web browsers incorporate a “Do Not Track” (DNT) feature that sends a silent signal to the websites you visit, indicating that you do not want your online activities to be tracked over time or across different platforms.

Because there is currently no universally accepted technical standard or regulatory framework for responding to DNT signals, our Site does not alter its data collection and tracking behavior when it detects a DNT broadcast. We continue to handle your data in strict compliance with this Privacy Policy.

Section 11: Privacy Policy Modifications

The Practice reserves the right, in its sole and absolute discretion, to update, revise, or modify this Privacy Policy at any time to reflect changes in our clinical operations, updated data security practices, or changes in state or federal healthcare privacy laws.

When any revisions are made, we will update the “Last Updated” date located at the very top of this document. All modifications become immediately effective upon being posted on this Site.

We encourage you to review this page periodically to ensure you remain fully informed regarding how we protect, store, and process your personal and clinical information. Your continued use of our Site, submission of online forms, or engagement of our services following the posting of an updated Policy constitutes your legally binding acceptance of all revised terms.

Section 12: Contact Us

If you have any questions, clarifications, legal inquiries, or compliance concerns regarding this Privacy Policy, our data protection measures, or our HIPAA disclosures, please contact us directly using the following information:

Administrative Mailing Address:
Thulasi Shanmukanathan, M.D., PLLC
26711 Woodward Avenue, Suite LLB, Huntington Woods, MI 48070

1. • Clinical Phone: 313-314-6663
   • Administrative Email: shanvasectomy@gmail.com